Society organiser
How to organise a golf society day
By Caddyio · Updated
Organising a society day comes down to picking and booking the right host club, agreeing a package that covers golf and food, collecting entries and money cleanly, and running a format that suits a wide spread of handicaps — then feeding the result into your order of merit. The smoother the admin, the more members rebook.
- Choose and book a host club Ask about society rates and packages (many clubs offer bacon-roll-on-arrival, 18 holes and a two-course meal as one price). Confirm date, tee-time block or shotgun, and minimum numbers.
- Agree the package and policy Nail down what's included, the deposit and balance dates, the cancellation terms, and your handicap policy (society-managed handicaps or WHS indexes).
- Open entries and collect fees Set a closing date, take payment up front where you can (it slashes no-shows), and keep a clear list of who's paid.
- Build the draw Group members into fourballs — mix abilities and rotate playing partners across the season so it stays sociable.
- Run the competition Individual Stableford is the society staple; add nearest-the-pin and longest-drive for extra prizes. Keep a leaderboard going so there's a buzz over lunch.
- Settle up and update standings Pay the club, hand out prizes, and add the day's points to your order of merit so the season table stays current.
Frequently asked
- How much does a society day cost per player?
- It varies widely by club, region and season — expect a range from a modest midweek package to a premium weekend rate. Get two or three quotes and compare what's included, not just the headline green fee.
- Do society members need an official handicap?
- Not necessarily — many societies run their own handicaps — but WHS indexes make competitions fairer and easier to defend.
- How do I cut down on no-shows?
- Take payment at entry, set a firm closing date, and confirm numbers with the host a week out.
With Caddyio your society gets its own leader, roster, events and live leaderboards, with an order of merit that updates itself after every day.